Before you start
Each person's login must be linked to their employee record, or their time can't reach payroll. The owner or an accountant links logins: see Invite your team.
Managers see only the people on the team they lead. If your Overview says "You don't have a team yet.", ask the owner to set up your team.
Open Team hours
In the Manager workspace, open Hours. The page is headed Team hours and shows your team's time for the last 14 days.
The cards at the top show Entries, Payable and Needs approval. Your Overview also lists the entries waiting for you under Review queue, with an Open hours button.
Choose the pay period
Under Date range, type the Start and End dates of the pay period and press Apply.
Check each entry
Each row shows the Person, the Work (task, project and description), when it Started, and the Raw and Payable time. Raw is how long the timer ran. Payable is what will be paid, after any time taken off the entry.
A note under the work asks for a closer look, such as "Stopped after running 24 hours. Check before approving."
Approve finished entries
Press Approve on each finished entry. The page confirms "Time approved." Approved time goes to payroll.
- An entry that's still running or paused shows its status instead of Approve. Approve it once it's stopped.
- If an approved entry is changed, it comes back to the list to be approved again.
- Managers can't approve their own time. Their own entries say "Another approver approves your time".
Clear Link employee first
"Link employee first" under a greyed-out Approve button means that person's login isn't linked to their employee record. Ask the owner or an accountant to link it (see Invite your team), then approve the time.
Approve as an owner or accountant
Owners: press Manager in the workspace switcher, then open Hours. You see everyone's time there, and approve it the same way.
Owners and accountants can also approve on the Tracked time page. Open Project time › Tracked time, or press Review time under Action required on Payroll Time Readiness. On Tracked time, the Status column says whether each entry is approved and where the time came from, such as Phone or browser or Added by hand. Press the Approve tick on a stopped entry.
Check Payroll Time Readiness before payroll
Owners and accountants:
- Open Payroll Time › Payroll Time Readiness.
- Type the Start and End of the pay period and press Review period.
You only need to act when Action required shows. The cards show:
- Unlinked entries: time that can't reach payroll until the login is linked.
- Returned / awaiting: entries changed after approval, and newly stopped entries still waiting.
- Approved hours: hours ready for payroll.
- Payroll-locked entries: time already in an approved, finalised or paid pay run.
- Stale draft runs: draft pay runs whose hours changed. Open each one and press Compute.
If Action required shows, press Link accounts or Review time and clear each item. Approve an hourly pay run only once Action required has gone.
Approved payroll hours by employee lists each person's total, regular and overtime hours for the period.
Download your team's hours
To share hours with a client or check a week, open Time Reports in the Manager menu. Pick a date range, such as This week, and filter by team, person, client or project. Press EXPORT, then Save as PDF or Save as CSV, for exactly what's shown. See Download time reports.
Good to know
- Kiosk shifts are checked on the kiosk's shifts page, not here. See Check and approve shifts.
What's next
Pay the approved hours with Run your payroll.